A data dictionary is a set of tags that, when placed in a Message Template, will be replaced with internal Tokeet data. In other words they are placeholder strings that tells Tokeet to insert specific data in that location. 

To navigate to the data dictionary, click on the "book" icon on your template formatting ribbon inside a message template.

All data dictionary tags have the format *|RENTAL:CITY|*  where RENTAL is the data entity and CITY is the entity attribute.

So for example, if you want to insert the rental city automatically into a template when you are about to send the template as a message you will add *|RENTAL:CITY|* into the template in place of the city.

Valid Automata data dictionary placeholders are as follows:

CONTRACT

*|CONTRACT:SIGNATURE|*   - insert the field for the guest signature
*|CONTRACT:COUNTERSIGN|*   - insert the field for the countersignature
*|CONTRACT:DATE|*   - insert the date of the contract

GUEST

*|GUEST:NAME|*   - insert the name of the guest
*|GUEST:FNAME|*  - insert the first name of the guest
*|GUEST:EMAIL|*   - insert the guest email address
*|GUEST:PHONE|*   - insert the guest phone number
*|GUEST:CITY|*   - insert the city where the guest is located
*|GUEST:COUNTRY|*   - insert the country where the guest is located
*|GUEST:SOURCE|*   - insert the channel where the guest booked
*|GUEST:BIRTHDAY|*   - insert the guest's birthday
*|GUEST:WIFE|*   - insert the guest's spouse
*|GUEST:HOBBY|*   - insert the guest's hobby
*|GUEST:RAND4|*  - insert a random 4-digit number (for example, for smart lock)
*|GUEST:RAND6|*  - insert a random 6-digit number  (for example, for smart lock)

INQUIRY

*|INQUIRY:ARRIVE|*   - insert the date the guest arrives
*|INQUIRY:DEPART|*   - insert the date the guest departs
*|INQUIRY:CHECK_IN|*   - insert the check-in time
*|INQUIRY:CHECK_OUT|*   - insert the check-out time
*|INQUIRY:COST|*   - insert the total due for the inquiry
*|INQUIRY:NIGHTS|*   - insert the number of nights for the inquiry
*|INQUIRY:ADULTS|*   - insert the number of adults on the inquiry
*|INQUIRY:CHILDREN|*   - insert the number of children on the inquiry
*|INQUIRY:BOOK_DATE|*   - insert the date the inquiry was made
*|INQUIRY:GUEST_PORTAL|*   - insert the guest portal link
*|INQUIRY:CHANNEL|*   - insert the booking channel name

RENTAL

*|RENTAL:NAME|*   - insert the name of the rental
*|RENTAL:PHONE|*   - insert the phone number for the rental
*|RENTAL:EMAIL|*   - insert the email address for the rental
*|RENTAL:ADDRESS|*   - insert the street address of the rental
*|RENTAL:CITY|*   - insert the city where the rental is located
*|RENTAL:STATE|*   - insert the state/province where the rental is located
*|RENTAL:COUNTRY|*   - insert the country where the rental is located
*|RENTAL:DESCRIPTION|*   - insert the description of the rental
*|RENTAL:TERMS|*   - insert the rental terms
*|RENTAL:PAYMENT_INSTRUCTIONS|*   - insert the rental payment instructions
*|RENTAL:WIFI|*   - insert the rental's WiFi password
*|RENTAL:KEYPICKUP|*   - insert key pickup information for the rental
*|RENTAL:SECURITY|*   - insert the code for the rental's security system
*|RENTAL:SPECIAL|*   - insert special information about the rental
*|RENTAL:WEBSITES|*   - insert the Tokeet website for the rental
*|RENTAL:CUSTOM1|*  to *|RENTAL:CUSTOM5|*   - insert custom rental information
*|RENTAL:CHECKIN_INSTRUCTIONS|*  - insert checkin instructions
*|RENTAL:CHECKOUT_INSTRUCTIONS|*   - insert checkout instructions
*|RENTAL:HOUSE_RULES|*  - insert house rules for the rental'

CUSTOM

Utilize your own custom codes!   Custom codes are created off the "Settings" menu. Custom Codes are described in more detail here.  

As always, please contact us with questions any time.  We're happy to help.

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